• IT IS VERY IMPORTANT that you ensure your primary contact information as well as your child's grade and teacher are up to date in Membership Toolkit ahead of registration. If this is not up to date, you may be unable to register your child for a class. This is also how we contact you for enrollment confirmation and any updates or cancellations to classes.
• REGISTRATION will be online, but CLASS PAYMENT will be made through Venmo or check and go directly to the instructor. Venmo is strongly preferred, but if you're paying with a check, payment must be made within three days of registering.
• Once classes begin, late registrations will not be accepted.
• Once the session begins, any changes to your child's schedule for attendance should be communicated to the front office as well as Millhill.activities@gmail.com.
• This year for Parent on Duty, we will be asking for one or two parent volunteers to monitor all classes on each day that classes are held (instead of one per class). Our parent volunteers are there to assist the teachers in taking a child to the rest room or staying with the class in case of an emergency. There will be a separate 'parent on duty' signup form which is where you can sign up to volunteer when you're signing up your child for an Above & Beyond class.
SPRING 2024 SESSION
How Do I Register For Classes?
The committee will send out a session preview prior to registration dates, via PTA email blasts and the Mill Hill Hawks Facebook page. We highly recommend joining the PTA each year so you don't miss out on any communications or have issues registering for classes. During the registration period, parents and guardians can go to the "Volunteer" section on the Mill Hill PTA website HERE and click the "registration" button under "store forms".
Ensure that you complete the registration process and receive a confirmation email. The confirmation email will be sent to the primary email address on file with the PTA through your Membership Toolkit account. We recommend confirming that email address prior to sign up.
How Do I Pay For Classes?
• Above & Beyond class payments should be made via Venmo and each instructor's Venmo information will be included at the bottom of the class description when you register. If you need to pay by check, please contact the instructor.
Day of Class & Dismissal Policy
• A&B classes run from 3:40-4:40. Each day your child has an Above & Beyond class, you will be responsible for sending a note to school or using the dismissal app stating which class they are attending and what room they should be dismissed to. This information will be included in your confirmation email. The front office will not automatically send your child to an Above & Beyond class unless you send in a note.
• For dismissal after the A&B class, parents are requested to pick up their children at the front entrance. The 'Parent on Duty' and instructors will walk the classes down to the front lobby for dismissal. The side doors by the gym and kindergarten will be locked, unless otherwise notified. Please make every effort to be on time for pick up.
Parent on Duty
• For insurance purposes, there must be a parent present for every PTA sponsored event, and Above & Beyond is included in this. When you're signing up your child for a class, please also sign up for a 'parent on duty' slot for a day that works for you.
As a parent on duty you are responsible for the following:
• Arriving in designated class room/area 10 minutes prior to the start of class (3:30)
• Ensuring that attendance is taken by the instructor
• Escorting students to bathroom and water fountain
• Helping the instructor with the students
• Dismissal of every child to his/her proper guardian from the front entrance only
• Staying until every child is picked up
Weather Cancellations If school is closed due to inclement weather, all Above & Beyond programs for that day will be cancelled. Children should go home as they normally do. If school is not closed early but it is raining/snowing and there are some questions about whether a class will be held, a decision will be made after 1 p.m. (Please do not call the school earlier because the office will have no information.) If a class is cancelled due to weather, parents will be emailed after 1 p.m. by an Above & Beyond committee member and an announcement will be made over the public address system to inform teachers and students. If, for some reason, your child cannot follow the usual dismissal routine, please call the office as soon as you have been notified of the cancellation.
Teacher Cancellations If a class is cancelled suddenly because the teacher can’t make it, parents will be called by the Front Office. An announcement will be made over the public address system.
Children should go home as they normally do if their class is cancelled. If for some reason your child cannot follow their usual dismissal routine, please notify the office.
PLEASE NOTE: On the days that your child is scheduled for a class, please check your phone & email messages if you are not at home. Cancellations do happen on short notice and it is imperative that we are able to reach a parent.
Make-up Classes If a class is cancelled, the teacher will try to reschedule the class on a date that works for the class. If your child can’t attend the make-up session there will be no refund of the course fee. If classes can’t be made up due to calendar limitations, no refunds will be issued.
Refunds With our new online payment system we highly recommend that you triple check with your child that they want to take the class you're signing them up for and is free to take the class before signing them up. Refunds will be given only for unforeseen issues such longterm illness or injury. It will be up to the instructor's discretion whether or not they will offer refunds once the class session has begun.
Scholarships There is scholarship assistance available to qualifying students. Please email mhsptapresident@gmail.com with a copy to millhill.activities@gmail.com with your request. Or if you prefer, you can reach out to Kirsten Sabrowski, the school social worker at Mill Hill. Her email address is ksabrowski@fairfieldschools.
Teaching a Course If you are interested in teaching a course for Above & Beyond, please email: millhill.activities@gmail.com.
